Human Resources Generalist
Malta, IL Malta, IL Full-time Full-time From $52,250 a year From $52,250 a year Job Summary This position reports to the Executive Director of HR and assists in supporting designated human resource activities.
The Human Resources Generalist performs a variety of responsible and complex technical and administrative duties relating to personnel functions and programs including in the areas of employment, recruitment and hiring, training and staff development, benefits, FMLA, Workers Compensation, insurance and unemployment claims; provides information and assistance to employees regarding human resources activities, processes, policies, and procedures; prepares various correspondence and memoranda; and performs a variety of tasks requiring specialized knowledge related to human resources.
Acts as a direct backup to payroll processing Supervisorial
Responsibilities:
This position does not have supervisory responsibilities.
Description of Job Duty Performs a variety of general office support duties to include filing, making copies, processing mail, ordering office supplies, processing travel and expense forms for the HR department.
Provides customer service, both in-person, by telephone and email; answers questions from employees regarding HR issues; responds to employment verification requests, and other requests for information.
Assists with benefit administration, including claims resolution, change reporting, approving invoices for payment and communicating benefits information to employees.
Assists in administering employee performance plans and programs.
Process faculty and staff contract agreements and wage notifications.
Tracks and process leaves associated with FMLA.
Review and approve terminal pay calculations.
Works directly with SURS on computing and editing of SURS contributions, processing information and appropriate documentation.
Track eligible retirees for 6% SURS penalty.
Works directly with our 403b provider and employees in managing the College's plan.
Process workers compensation claims and unemployment claims.
Audit insurance bills for accuracy, ensuring that employees are added and deleted on a timely basis.
Assists with open enrollment materials and procedures.
Verify BCBS monthly billing and direct to Business Office for journal entries.
Create monthly reports for retirees on KC insurance plan.
Create monthly reports for HRA provider for retirees on CIP insurance plans.
Administers COBRA for group health plans.
Maintain employee flex spending and employee life insurance accounts.
Audit insurance bills for accuracy, ensuring that employees are added and deleted on a timely basis.
May attend or participate in employee disciplinary meetings, terminations, and investigations.
Assist with the processing of bimonthly payroll; review and ensure accuracy of approved timesheets; maintain adherence to FLSA, track and deduct all garnishments and other special payroll deductions as well as leave banks and benefit administration including COBRA, Health Insurance and flex spending.
Provide data for College audits and meet with audit staff to discuss processes as needed.
Assist the Executive Director of HR in providing and maintaining personnel file information and coordinating C1, C2, C3 reporting.
Assist in developing and executing personnel procedures and policies, providing guidance and interpretation for College operations.
Participate in the development of HR objectives and systems, including metrics, queries, and standard reports for ongoing College requirements.
Ensure legal compliance of HR state and federal regulations and applicable employment laws, and update policies and/or procedures as required Keeps abreast of changes in Board policy and union contract language as they pertain to HR functions and suggest new procedures and policies to continually improve the efficiency of the HR department and organization as a whole and to improve the employees' experience.
Provide updated process documentation for the duties of the position.
Complete other duties as assigned.
Required Knowledge, Skills, and Abilities Strong team player, ability to work within cross-functional teams and processes and clearly articulate complex information.
Ability to maintain confidentiality and exercise extreme discretion and appropriately handle sensitive communications with employees.
Demonstrated independent initiative and ability to manage multiple projects.
Effective time management skills.
Excellent customer service skills including the ability to successfully negotiate and manage conflict.
Excellent problem solving/judgment skills, and high level of attention to detail.
Proficient with Microsoft Office Suite.
Excellent verbal and written communication skills.
Required Qualifications Bachelor's Degree in Human Resources or related field preferred; Associates degree or other appropriate HR related experience in lieu of Bachelor's degree Three plus years of Human Resources experience in any of the following HR related areas benefit and leave management, payroll management, and/or recruitment and hiring.
PC proficient (Outlook, Word, Excel) Working knowledge of employment and labor laws.
Physical Demands Work is normally performed in a general office environment.
Work performed requires sensitivity and responsiveness to changing goals, priorities and needs.
The College may provide employees the opportunity for alternative work arrangements, to include an alternative work schedule, telework and flex time; alternative work arrangements are not appropriate for all employees or positions and are subject to President approval.
This position requires light physical activity and movement; employee must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone or during virtual meetings.
Must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds with theuse of proper equipment.
Reasonable accommodations will be made for individuals on a case-by-case basis.
EOE Statement Kishwaukee College is an Equal Employment Opportunity Employer and any reasonable and timely accommodations in compliance with the Americans with Disabilities Act will be made upon documented request by the employee.
Job Type:
Full-time Pay:
From $52,250.
00 per year
Benefits:
Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Retirement plan Tuition reimbursement Vision insurance Work Location:
Hybrid remote in Malta, IL 60150 Required Knowledge, Skills, and Abilities.
Estimated Salary: $20 to $28 per hour based on qualifications.
The Human Resources Generalist performs a variety of responsible and complex technical and administrative duties relating to personnel functions and programs including in the areas of employment, recruitment and hiring, training and staff development, benefits, FMLA, Workers Compensation, insurance and unemployment claims; provides information and assistance to employees regarding human resources activities, processes, policies, and procedures; prepares various correspondence and memoranda; and performs a variety of tasks requiring specialized knowledge related to human resources.
Acts as a direct backup to payroll processing Supervisorial
Responsibilities:
This position does not have supervisory responsibilities.
Description of Job Duty Performs a variety of general office support duties to include filing, making copies, processing mail, ordering office supplies, processing travel and expense forms for the HR department.
Provides customer service, both in-person, by telephone and email; answers questions from employees regarding HR issues; responds to employment verification requests, and other requests for information.
Assists with benefit administration, including claims resolution, change reporting, approving invoices for payment and communicating benefits information to employees.
Assists in administering employee performance plans and programs.
Process faculty and staff contract agreements and wage notifications.
Tracks and process leaves associated with FMLA.
Review and approve terminal pay calculations.
Works directly with SURS on computing and editing of SURS contributions, processing information and appropriate documentation.
Track eligible retirees for 6% SURS penalty.
Works directly with our 403b provider and employees in managing the College's plan.
Process workers compensation claims and unemployment claims.
Audit insurance bills for accuracy, ensuring that employees are added and deleted on a timely basis.
Assists with open enrollment materials and procedures.
Verify BCBS monthly billing and direct to Business Office for journal entries.
Create monthly reports for retirees on KC insurance plan.
Create monthly reports for HRA provider for retirees on CIP insurance plans.
Administers COBRA for group health plans.
Maintain employee flex spending and employee life insurance accounts.
Audit insurance bills for accuracy, ensuring that employees are added and deleted on a timely basis.
May attend or participate in employee disciplinary meetings, terminations, and investigations.
Assist with the processing of bimonthly payroll; review and ensure accuracy of approved timesheets; maintain adherence to FLSA, track and deduct all garnishments and other special payroll deductions as well as leave banks and benefit administration including COBRA, Health Insurance and flex spending.
Provide data for College audits and meet with audit staff to discuss processes as needed.
Assist the Executive Director of HR in providing and maintaining personnel file information and coordinating C1, C2, C3 reporting.
Assist in developing and executing personnel procedures and policies, providing guidance and interpretation for College operations.
Participate in the development of HR objectives and systems, including metrics, queries, and standard reports for ongoing College requirements.
Ensure legal compliance of HR state and federal regulations and applicable employment laws, and update policies and/or procedures as required Keeps abreast of changes in Board policy and union contract language as they pertain to HR functions and suggest new procedures and policies to continually improve the efficiency of the HR department and organization as a whole and to improve the employees' experience.
Provide updated process documentation for the duties of the position.
Complete other duties as assigned.
Required Knowledge, Skills, and Abilities Strong team player, ability to work within cross-functional teams and processes and clearly articulate complex information.
Ability to maintain confidentiality and exercise extreme discretion and appropriately handle sensitive communications with employees.
Demonstrated independent initiative and ability to manage multiple projects.
Effective time management skills.
Excellent customer service skills including the ability to successfully negotiate and manage conflict.
Excellent problem solving/judgment skills, and high level of attention to detail.
Proficient with Microsoft Office Suite.
Excellent verbal and written communication skills.
Required Qualifications Bachelor's Degree in Human Resources or related field preferred; Associates degree or other appropriate HR related experience in lieu of Bachelor's degree Three plus years of Human Resources experience in any of the following HR related areas benefit and leave management, payroll management, and/or recruitment and hiring.
PC proficient (Outlook, Word, Excel) Working knowledge of employment and labor laws.
Physical Demands Work is normally performed in a general office environment.
Work performed requires sensitivity and responsiveness to changing goals, priorities and needs.
The College may provide employees the opportunity for alternative work arrangements, to include an alternative work schedule, telework and flex time; alternative work arrangements are not appropriate for all employees or positions and are subject to President approval.
This position requires light physical activity and movement; employee must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone or during virtual meetings.
Must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds with theuse of proper equipment.
Reasonable accommodations will be made for individuals on a case-by-case basis.
EOE Statement Kishwaukee College is an Equal Employment Opportunity Employer and any reasonable and timely accommodations in compliance with the Americans with Disabilities Act will be made upon documented request by the employee.
Job Type:
Full-time Pay:
From $52,250.
00 per year
Benefits:
Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Retirement plan Tuition reimbursement Vision insurance Work Location:
Hybrid remote in Malta, IL 60150 Required Knowledge, Skills, and Abilities.
Estimated Salary: $20 to $28 per hour based on qualifications.
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